link Withdrawal | Mission College
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Withdrawing from a Class

Withdraw on My Mission Portal

Academic Calendar for Withdrawal Dates

Any student withdrawing from a class must follow established college procedures and deadlines. The following include important deadlines for a withdrawal and explain the relationship between withdrawal and the assignment of a grade by the instructor.


Withdrawal Policy

A student may withdraw from a regular fall or spring semester-length class during the first two weeks of instruction without a notation made on the student’s academic record.  In summer or winter terms, or in a course offered during the fall or spring terms that are of less than a regular semester’s length a student may withdraw before the completion of 20% of the period of instruction without a notation made on the student’s academic record.

Withdrawal dates can be found on the Calendars and Important Dates  web page or ask your instructor for the date. 

After the 20% mark of a course a student may withdraw from a regular fall or spring semester-length class at any time through the last day of the 12th week of instruction at which time a “W” notation will be placed on the student's record.

In summer or winter terms or in courses offered during the fall or spring terms that are less than a regular semester’s duration a student may withdraw before the completion of 75% of the period of instruction and a “W” notation will be placed on the student's record.

A final grade must be assigned to any student who remains registered in any semester-length class after the 12th week of instruction.  Similarly, a final grade must be assigned to any student registered in a course after the 75% mark for a summer or winter term course; or in a course offered during the fall or spring terms that is of less than a regular semester’s length. 

  • The instructor may assign any student failing to follow the established withdrawal procedures an appropriate letter grade. 
  • Students may request a grade change up to two years after the grade notation has been assigned per WVM Board Policy AP 4230.  
  • No faculty signatures are required when withdrawing from courses by the published deadlines. 
  • The responsibility for withdrawing from courses by the published deadlines rests with the student 

Excused Withdrawal 

Per Title 5, Section 55024 Withdrawal, "Excused Withdrawal" (EW) occurs when a student is permitted to withdraw from a course(s) due to specific events beyond the control of the student affecting his or her ability to complete a course(s) and may include a job transfer outside the geographical region, an illness in the family where the student is the primary caregiver, when the student who is incarcerated in a California state prison or county jail is released from custody or involuntarily transferred before the end of the term,  when the student is the subject of an immigration action, or other extenuating circumstances as described in (a)(2), making course completion impracticable. In the case of an incarcerated student, an excused withdrawal cannot be applied if the failure to complete the course(s) was the result of a student's behavioral violation or if the student requested and was granted a mid-semester transfer. Upon verification of these conditions and consistent with the district's required documentation substantiating the condition, an excused withdrawal symbol may be assigned at any time after the period established by the governing board during which no notation is made for withdrawals. The withdrawal symbol so assigned shall be an "EW." 

  • Excused withdrawal shall not be counted in progress probation and dismissal calculations. 
  • Excused withdrawal shall not be counted toward the permitted number of withdrawals or counted as an enrollment attempt.  
  • In no case may an excused withdrawal result in a student being assigned an "FW" grade. 

In addition to the above circumstances under which an EW may be approved, per Executive Order 2121-01, an EW can also be approved because of extenuating circumstances due to COVID-19.  This order is in effect until the end of the 2021 calendar year, meaning students will continue to have the option to petition for EW in the Summer 2021 and Fall 2021 terms. 

EW approval process while the term is in effect:  

  • Student submits the Student Petition Form to the Student Petition Committee in Admission and Records (A&R) requesting a withdrawal due to extenuating circumstances (EW). 
    • Petition should be submitted with the appropriate documentation supporting that COVID-19 was a factor during the term in which the EW being requested. 
  • The Student Petition Committee will review the petition. 
  • A&R staff will contact the student with the decision made by Student Petition Committee’s determination. 
    • The Committee’s decision is final. 
  • If the petition is approved the student’s record will be updated to reflect an EW as the notation for the course(s) during the term in which the petition was submitted. 
  • If the petition is not approved no change to the student’s record will be made. 

EW approval process after a final grade is assigned:  

  • Student submits the Student Petition Form to the Student Petition Committee in Admission and Records (A&R) requesting a withdrawal due to extenuating circumstances (EW). 
    • Petition should be submitted with the appropriate documentation supporting that COVID-19 was a factor during the term in which the EW being requested. 
  • The Student Petition Committee will review the petition and make its decision. 
  • Should the Student Petition Committee support the student’s petition for an EW, the Committee will contact the instructor informing them that the student has petitioned for an EW and that the committee supports the request.  The instructor will be asked to submit a Grade Change Form approving the removal of the grade assigned to an EW. 
    • If the instructor agrees to the grade change the student’s record will be updated to reflect the EW for the course(s) the petition was submitted. 
    • If the instructor disagrees with the grade change, the student’s record will not be updated and the original grade assigned will remain on the student’s record. Students have the option to submit a formal grievance if they believe the decision was unfair or inconsistent: https://missioncollege.formstack.com/forms/student_grievance_form 
  • A&R staff will contact the student with the Student Petition Committee’s determination, and if the grade change was made by instructor or not. 
  • NOTE: The instructor of record for the course has sole authority for grade changes.