The Records Office is your central resource for academic record services. We are here to support your educational journey by assisting with transcript evaluations, graduation applications, enrollment verifications, certifications, and other essential student records.
At Mission College, each student has a personal academic record that documents enrollment, academic performance, and overall educational progress. In compliance with the Family Educational Rights and Privacy Act (FERPA), these records are maintained with the highest standards of confidentiality and security.
Your information is protected and will not be accessed, disclosed, or shared without your explicit written consent except in cases where disclosure is legally mandated or expressly authorized by FERPA regulations.
You have the right to review your educational records, request corrections if you believe the information is inaccurate, and be informed of who has accessed your data. The college is committed to ensuring you understand your privacy rights and can exercise them fully.
We care about your success at Mission College. Sometimes students encounter challenges, like Academic Notice, on their educational journey.
Being placed on academic notice is a notification from the College that we are concerned about your academic performance and progress. Although you may have experienced some academic challenges, each semester offers an opportunity for progress and improvement.
If you are on academic notice, connect with a Mission College Counselor to discuss your needs, and the many resources available to support you while at Mission College.
A student is placed on Academic/Progress Notice 1 if their academic performance at
Mission and/or West Valley College(s) meets the following:
Academic Progress Notice 2
A student is placed on Academic/Progress Notice 2 if their academic performance at
Mission and/or West Valley College(s) meets the following:
Subject to Dismissal
A student shall be placed on Subject to Dismissal status if their academic record
of performance at Mission and/or West Valley College(s) meets the following criteria:
1. A student has accumulated a total of 12 or more semester grade units, at Mission
and/or West Valley College(s), and
2. The student’s cumulative grade point average is below 2.00 for a second consecutive
semester. OR
3. The student’s overall course completion rate is 50% or less of the units attempted
for a second consecutive semester.
Dismissal
Academically disqualifed students are dismissed from the college. A student shall
be placed on Dismissal status if their academic record of performance at Mission and/or
West Valley College(s) meets the following criteria:
1. A student has accumulated a total of 12 or more semester grade units, at Mission
and/or West Valley College(s), and
2. The student’s cumulative grade point average is below 2.00 for a third consecutive
semester. OR
3. The student’s overall course completion rate is 50% or less of the units attempted
for a third consecutive semester.
Readmission/Reinstatement
Academically disqualifed students on dismissal status are eligible for reinstatement
when:
1. The student takes a leave of absence for the fall or spring term following dismissal status. This leave of absence during a primary term (fall or spring) qualifies the student for reinstatement and a return to West Valley-Mission Community College District. Reinstated students will be re-assessed for academic (GPA) and progress (completion) requirements upon completion of the reinstatement term and any subsequent terms.
2. The student has submitted an Appeal for Readmission to the Student Petitions Committee and the committee has approved the Appeal for
Readmission. Once reinstated, students may return to West Valley-Mission Community
College District. Reinstated students will be re-assessed for academic (GPA) and
progress (completion) requirements upon completion of the reinstatement term and any
subsequent terms.
Academic Notice and Registration Dates
Students on a form of Academic Notice, Progress Notice, Subject to Dismissal or Dismissal are assigned registration dates as follows:
Students with documented extenuating circumstances may submit a Priority Registration
Appeal.
Academic Notice and Financial Aid
No instructor, official, employee, or governing board member shall authorize access to student records to any person except under the following circumstances:
Student records shall be released pursuant to a student's written consent.
"Directory information" may be released in accordance with Board Policy, unless otherwise specified by the student. Students should complete a "Directory Information Opt-Out Form" and submit it to the Admissions & Records Office to withhold the provision of Directory Information
Directory information shall include:
You can request an evaluation if you’ve completed or are taking at least 12 units at Mission College.
Tip: Meet with a counselor first to get guidance and make sure it fits your goals. Schedule on the Mission College Counseling page.
Send official transcripts from all colleges you’ve attended to:
Mission College
Admissions & Records Office
3000 Mission College Blvd., MS 9
Santa Clara, CA 95054
Transcripts must come directly from the school or in a sealed envelope.
Once received, fill out and submit the Request for Transcript Evaluation form.
Evaluations take about 2–3 weeks. You’ll get an email update when it’s done.
Only courses with final grades (A, B, C, D, F, CR, P) count.
Incomplete, In Progress, or Report Delayed classes don’t count yet.
Withdrawals, No Credit, or No Pass don’t count.
Your GPA includes all letter grades—no exceptions.
Evaluations become part of your permanent record.
Yes! Check with past schools about removing low grades. If approved, request a new transcript and resubmit your evaluation.
Get your transcripts evaluated by an approved service like IERF, NACES, WES, IIC, or IESCAREE.
Foreign credits can’t be used for ADTs or certain transfer certifications.
Catalog rights lock in your degree rules from your start year. Take at least one class each academic year to keep them. If you skip a year, your rights reset to the current catalog when you return.
If you want to transfer credits from another college, yes. Check with a counselor first to be sure.
You can now order transcripts online through Parchment for West Valley-Mission Community College District.
It’s an official record of all your courses, grades, grade points, and degrees.
The West Valley-Mission District issues one combined transcript showing courses from both Mission College and West Valley College including credit, International Student Services, and Community Education classes. Midterm grades won’t show. Records before Fall 1976 must be requested directly through West Valley College.
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First 2 Free Transcripts
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5-10 Business Days to Process
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Pick-Up During Business Hours
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Email/Parchment
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Official Sealed
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Get a copy of your transcript by requesting an Official Transcript.
Access your unofficial transcript anytime in your Student Portal under Registration
& Records > View Transcript.
Tip: Clicking the ‘Print’ icon won’t show your name. To include your name, right-click
the transcript page and select Print to save or print it.
Use the transcript order form to request a hard copy. Payment may apply.
Rush Orders: Available in person for a $20 fee per order. Not processed on weekends or holidays. No refunds.
The first two (2) standard paper transcripts (from Mission or West Valley) are free.
Additional paper transcripts cost $6 each.
Electronic/PDF transcripts always cost $6; no free versions.
Orders are processed and mailed or sent electronically within 5–10 business days, excluding weekends and holidays.
Mission College cannot forward or release transcripts from other schools. You must request those directly from the original institution.
Hold for Grades: Transcripts are delayed until current semester grades are posted.
Delivery: Once mailed, delivery is handled by the U.S. Postal Service and may be delayed or lost. You’re responsible for reordering if lost.
Pickup: Paper transcripts can be mailed or picked up at Admissions and Records (SEC 118). They are never faxed or emailed.
Sometimes a person's given name doesn't reflect who they are. We recognize that you may identify by a name that is different from your legal one. Mission College respects students' names and recognizes that students may be unable to go through a legal name change during their time here. We are committed to using a student's True name (first name) during their time as a Mission College student.
You can change your first name to reflect your True name. It will appear on documents, such as class rosters, and on your Canvas page.
To do so, visit Admissions Student Forms webpage.
Q: What is a True or Preferred Name?
A: Your True or Preferred Name is the first name an individual at Mission College (employee or student) wishes to be known by in the community. A True/ Preferred name differs from an individuals legal first name and is not meant to be used to record a nickname (e.g. Becky for Rebecca.) Surnames can be changed only through a legal name change.
Q: What is a Legal Name?
A: Your Legal Name is the name that appears on an individual's passport, driver's license, state identification (i.d.), birth certificate, or U.S. Social Security Card.
Q: Who can elect to use a Chosen Name?
A: Anyone at Mission College, employees and students.
Q: Can I request a new student ID card with my True/ Preferred name?
A: Yes. Students updating their name to reflect their True/ Preferred first name may have a free one-time update of their student ID card to reflect their True name.
Q: Can I change my middle name?
A: Not yet. This service only applies to first names currently.
Q: Can I delete my True/Preferred name?
A: Yes, the same way you added your True/Preferred name you can ask to remove it.
Q: How do I change my legal name?
A: You will need to do that via the Court system in the State of California. Please visit the California Courts website on Changing an Adult’s Name for more information.
Q: Where will my True/Preferred Name be used?
A: Your True name will display in multiple areas. This includes the following areas:
Q: Are there any restrictions?
A: Choice of a preferred first name must be appropriate and cannot be an attempt at misrepresentation or fraud. Preferred names submitted that are considered offensive, obscene, lewd, or disruptive to the learning environment will not be approved.
Q. Are there situation where I cannot use my True/Preferred name?
A. The use of Legal Name is required for certain offices that perform areas which legally necessitate the use of a Legal Name. These include:
There may be some situations where it may be necessary to clarify that your preferred name is different from your legal name. Examples of this include official interactions with law enforcement, business processes, verification of medical records, academic transcripts, and financial aid.
Under the Family Educational Rights and Privacy Act (FERPA) a student's name, including one's True Name, may be disclosed to the public as "directory information" unless the student opts not to permit such disclosure by completing a Request to Prevent Disclosure of Directory Information.
Mission College students may request certification for the CSU General Education Breadth (CSU-GE-B), the Intersegmental General Education Transfer Curriculum (IGETC), or the CalGETC by submitting a Transcript/Certification Request Form to the Records Office.
If you have completed coursework at other colleges or universities, ensure that official transcripts are sent directly to the Mission College Records Office for inclusion in your certification review.
Rush transcript services are not available for requests that include CSU-GE-B, IGETC, or CalGETC certification. Only select expedited processing if it is absolutely necessary and does not involve certification.
Allow additional processing time during peak periods, such as the end of the semester. If you are unsure whether you meet all certification requirements, it is recommended that you consult with a counselor before submitting your request.
Certifications typically take seven to 14 business days to process. During high-volume periods (e.g., end of term), processing times may be longer.
If you are trying to satisfy AA/AS general education requirements at another community college, please complete a Reciprocity Agreement instead of a certification request.
DegreeWorks is an online academic planning tool that allows you to track your progress toward degree completion or transfer. It provides a personalized roadmap for your educational goals, helping you make informed decisions about course selections and timelines.
Access the platform at wvm.edu/Degreeworks
(408) 855-5005
(408) 855-5001
(408) 855-5024
(408) 855-5172
Come visit us in the Student Engagement Center
(SEC) Office 118