Withdrawing from a Class
Any student withdrawing from a class must follow established college procedures. The following include important deadlines for withdrawal and explain the relationship between withdrawal and the assignment of a grade by the instructor.
EW Policy (Excused Withdrawal) for Fall 2020:
- Updates have been considered per CCCCO Executive Order 2020-10 of March 20, 2020, Section 55024(e) (1). An EW can be assigned to a student for reasons due to the COVID-19 pandemic.
- EW requests IN-TERM: During the term, withdrawals resulting in an EW can be assgined if approved by the Vice President of Studen Services or Dean of Student Services. Approval of an EW during the term will be considered for students facing extenuating circumstances due to the COVID-19 pandemic or natural disaster, or other criteria under which and EW can be assigned. To be recommended for an EW during the term, a counselor or instructor will need to submit the CARE incident report and explicitly state why they are recommending you (the student for an EW during the term).
Information regarding your options for Excused Withdrawal (EW): Students have the option to petition for an EW after the term ends and grades are posted.
- To petition for an EW after the term is over:
- Meet with a counselor prior to submitting an EW petition. Appointments can be scheduled online or by calling 408-855-5034.
- Complete a Student Petition form
- Submit the completed form with documentation of extenuating circumstances due to COVID-19 pandemic, or natural disaster or other criteria under which and EW can be assigned to email@example.com
If the EW petition is approved, the appropriate instructor(s) and Division Dean will be contacted to submit a completed grade change form. Per WVM Board Policy AP 4231, student have up to two years after the grade notation has been assigned to request a grade change.
A student may withdraw from a regular Fall or Spring semester-length class during the first two weeks of instruction without a notation being made on the student’s academic record. In Summer, Winter, or in a course of less than a regular semester’s length, a student may withdraw before the completion of 20% of the period of instruction and no notation will be made on the student’s academic record. To identify the withdrawal date for a Summer, Winter or short-term course ask your instructor for the date.
Thereafter, a student may withdraw from a regular Fall or Spring semester-length class at any time through the last day of the 12th week of instruction, and a “W” notation will be placed on the student's record. In Summer, Winter or in courses of less than a regular semester’s duration, a student may withdraw before to the completion of 75% of the period of instruction, and a “W” notation will be posted on the student's record.
The academic record of a student who remains registered in the class after the time periods set, after the withdrawal deadline other than “W” will be assigned. However, withdrawal may be authorized in the case of extenuating circumstances. Extenuating circumstances are defined as verified cases of accident, illness or other circumstances beyond the control of the student.
In such cases, the student must submit a Petition to the Student Petition Committee in Admission and Records requesting a withdrawal due to extenuating circumstances. If a letter grade has been assigned, the student must confer with the instructor and request a grade changeas the instructor has sole authority for grade changes.
- Any student failing to follow the established withdrawal procedures may be assigned an appropriate letter grade by the instructor. Students may request a grade change up to two years after the grade notation has been assigned per WVM Board Policy AP 4231.
- No faculty signatures are required when withdrawing from courses by the published deadlines.
- The responsibility for withdrawing from courses by the published deadlines rests with the student.