Content Editor Training
Omni CMS Software Tutorial
This complete guide for content editors is the best place to start.
Jump to Instructions
Important: file names must be lowercase, have no spaces in them, and have only dashes.
Example: "important-dates-22.pdf" not "Important Dates_2022 .pdf"
Remember to publish documents after you upload them.
Welcome! If you are reading this, you are a content editor for your department, program, or service office at Mission college.
The Content Editor is responsible for the day-to-day editing and updating of the Mission College website for our online visitors.
Most often, the Content Editor is tasked with changing written text on a webpage.
However, in certain circumstances, the content editor may be tasked with anything from creating content, adding video or images to a page, adding new pages, or deleting existing pages. If you fall into this group of users, you will be trained and informed. Otherwise, you are only responsible for the following:
- Editing factual information about your department, program, or service office via text changes.
- Keeping the marketing office informed of larger changes that require new pages, sections, updates to navigation, and additions of videos or photos.
What You Don't Need to Do Yourself
Coding. Seriously, not needed. You also don't need to change text color, bolding, font size, or any other visual elements on the page.
Do not make new pages or groups of pages. Finally, always ask for help from the webmaster when it comes to managing our menus.
What You Can Take Care of Yourself
Changes to, removal of, and additions of event dates. Basic text changes that include, but not limited to, faculty credentials, program requirements, guest speakers at events, prices, etc.
Getting Set Up on OUCampus
Email your site administrator to get set up credentials (your username and login information.)
The Content Management System (CMS) we use is called Omni CMS. Other examples of content management systems include WordPress, Squarespace, and Wix. As a subject matter expert, it's important to become literate in our CMS because you are the most qualified person to make sure that our web content is accurate and up-to-date.
How to Make These Changes
It's easy! Omni CMS has tons of tutorials, and of course the marketing/web team will walk you through the process as well. It only takes a few minutes to learn. This complete guide for content editors is the best place to start. Read about more specific MissionCollege.edu editorial processes below.
Rather than using a centralized login screen, OUCampus allows editors to log in directly to specific web pages. This is accomplished using a DirectEdit link which is hidden in the footer of each live page managed within Omni CMS.
- Navigate to the live web page you'd like to edit.
- Scroll down to the footer of your web page.
- Click on our school's DirectEdit link located in the last four digits of our zipcode of the footer (located on every page of the website!) See the image below to see what the DirectEdit looks like in our website footer.
- Log in using your username and password. If you need credentials or need them to be reset, email the Marketing Office.
- Opening an Editable Region
- From the Page Actions Toolbar, click on the Edit button.
- Click on a green, editable region button to open that region.
- Editing Text
- Open an editable region.
- Add, remove, or edit text using your computer keyboard.
- Click save, and submit for approval or publish.
FAQS About Editing a Webpage
Q: I have a TON of changes to a page and want assistance. Should I still do it myself?
A: No, if your changes are extensive, take some notes including screenshots, highlighted sections, etc. and fill out the Web Content Change form.
Q: I don't want to break anything! How do I not mess things up?
A: You can't break things, even if something goes wrong, we can immediately correct it by going back to an older version.
Q: The page is locked, how do I unlock it?
A: If the page is locked, ask the webmaster. It simply means that the permissions need to be adjusted or someone else is editing it. This is bound to happen, but it only takes a minute to correct. Especially as things move around during the website overhaul, this is bound to happen.
Q: I don't understand how to use the system even after using the tutorial above. Help?
A: Sure. We are happy to help. A member of the web or marketing department is happy to swing by and walk you though it. It will only take five minutes.
Q: I'm locked out, how do I fix this?
A: If you can't reset your password, email the webmaster.
Q: I don't see my changes yet. When will I see them?
A: Live changes take up to half an hour to see on our live website. For a preview, you can view your changes on the development server. All this means is that if you are trying to see the changes you made on a webpage with the url "https://missioncollege.edu" you would use the url "https://dev5.missioncollege.edu" instead. When the live website is updated, you should see your changes. If you still can't see the edits, try clearing your cache or viewing the page in incognito mode.